BBQ Competition Terms & Conditions

Event details:

Girrakool Blues Festival & BBQ “THE STAND OFF”

Friday 1stMarch – Sunday 3rdMarch 2019

Gates Open: 5pm Fri 1stMarch 2019

Event Finishes: 10:00pm Sun March 2019


Gate 2 Kangoo Rd, Mt Penang Event Park, Kariong NSW 2250


Business Details:

Girrakool Blues Festival is a business of Xabc Entertainment Pty Ltd.

ABN: 75151022507



Girrakool Blues Festival & BBQ 2018 is an annual 3 day event, Massive Line-up, International and Interstate bands, camping, The Central Coast’s BBQ Standoff ( BBQ Competition & Steak Cookoff) and Aboriginal Cultural Activities, and set in the beautiful surrounds of the Mt Penang Parklands Garden on the Central Coast NSW.


Friday 1stof Marchwill see:

  • 4 Bands with approx. 700 people attending.
  • Gates will open 5pm and close 12.00am.
  • Events will begin at 6pm with an Aboriginal Welcome to Country.

Saturday 2ndof Marchwill see:

  • 9 Bands with approx. 1000 people attending.
  • Gates will open 10.00am and close 12.00am.
  • Events will begin at 11.15pm.

Sunday 3thof Marchwill see:

  • 4 Bands on one stage, with approx. 1000 people attending.
  • 3 Demonstrations at the stage area + Kids activities and all things BBQ.
  • Movie from 8pm
  • Gates will open 10.00am and close 10.00pm
  • Events will begin at 10.30am



Bruce Johnson

0438 604 236



Adam Roberts

0410 658 532





Brett Gallaway

(USA) 469-693-1179









Day 1 – 1stMarch 2019

  • 12pm – 4pm– Bump in window #1 

Day 2 – 2ndMarch 2019

  • 7am – 9am      Bump in window #2
  • 10.00am           ABA Site inspections for food safety & equipment /SCA Cooks Meeting /

Team Briefing & Hand in Boxes distribution

  • 1pm-1:15pm SCA Chicken Wings Turn in
  • 2pm-2:15pm SCA Parmigiana Turn in
  • 3pm-3:30pm SCA Steak Turn in
  • 6:00pm SCA Awards

Day 3 – 3rdMarch 2019

  • 10.00am– Chicken turn in
  • 11.00am– Lamb turn in
  • 12.00noon– Pork Ribs turn in
  • 1.00pm– Beef Ribs turn in
  • 2.00pm– Brisket turn in
  • 30pm– Awards Ceremony
  • Bump out from 7.00pm

Day 4 – 4thMarch 2019

  • Bump out – from 7am.



  • Entry is $350 per team (max 4 people), this includes:
    • ABA Sanction fee of $40.
  • Entry for Steak Cookoff is $150, plus $25 per ancillary – Grade 5/6 Wagyu Ribeye Steaks will be provided, all other categories are up to the team to provide.
  • Teams will need to enter the ABA Competition to enter the Steak Cookoff. No team can solely enter the Steak Cookoff.
  • Extra Team Members or visitors over 5 years of age will be required to purchase tickets to the event.
  • There is a dedicated camping area for those wishing to camp away from the confines of the team site if required. This can be pre-booked with your application.
  • Teams are to bring their own extension cords, tents & lighting.
  • Please note the terms & conditions below regarding weights instead of pegs for marquees/tents.
  • Site size approximately 6×6 metres per team. Please advise if your barbecue teams’ set up is bigger than this allocated size.



BBQ Stand off ( BBQ Competition)

  • 1st​ place in Round $400 cash + trophy
  • 2nd​ place in Round $200 cash + trophy
  • 3rd​ place in Round $100 cash + trophy
  • Grand Champion Prize – $1000 Cash + Trophy
  • Reserve Grand Champion (runner up) Prize – $500 Cash + Trophy

Total prize & trophy pool in excess of $5000

Steak Cookoff

  • 1st​ place­ Steak $1000 cash + trophy
  • 2nd​ place­ Steak $500 cash + trophy
  • 3rd​ place Steak $300 cash + trophy
  • 4th​ place Steak $200 cash + trophy
  • 1stplace Ancillary $200 cash + trophy
  • 2ndplace Ancillary $100 cash + trophy
  • 3rdplace Ancillary $50 cash + trophy

Total prize and trophy pool in excess of$2750



The BBQ Stand Off and the Steak Cookoff must comply with the Australasian Barbeque Alliance Competition and the Steak Cookoff Association rules, respectively. It will be the teams’ responsibility to be familiarised and up to date with these rules.

Rules and Regulations regarding ABA competitions can be found at

Rules and Regularions regarding SCA competitions can be found at



BBQ Competition Bump in times will be limited to 2 (two) times only during the event.

  • Friday 1stMarch – between 12pm to 4pm
  • Saturday 2ndMarch – between 7am – 9am

Bump out will begin at the conclusion of the Event from 7.00pm Sunday 4thMarch.

Teams who show up late will not be admitted on to the site.

Speed limit is strictly not more than 10km/hr within the festival licenced area.

There will be no deliveries during event hours, only before the gates open, each day.

Security will be operating overnight on Friday 2ndand Saturday 3rduntil each morning.

Bump out is strictly from 7pm Sunday.

All vehicles used for the BBQ Competition Setup are to be in place prior to event opening gate times on each day.

Any vehicles wanting access during event times will not be allowed on Site.

Vehicles are not allowed to be moved during the event and only given the all clear by Event

Management or security upon closure of the Event.

BBQ Teams can stay Sunday night and leave Monday morning. BBQ Competition Teams may however pack up prior to the conclusion of the event.



All cars and vehicles are to be removed from Site!! A map will be provided as where to park.

All cars need to be off site from:

  • 4pm Friday
  • 9am Saturday
  • 9am Sunday

And will be allowed back on site from 7am – Saturday and Sunday mornings.

Trolleys will be available if needed.



Metal bins will be supplied. Each team is responsible for disposing of hot coals.



Please take care of natural Flora in the area; do not use trees or branches in any way with your stall.

No signs to be attached to the trees in the parklands.



All teams and team members must behave in a professional and courteous manner at all times.

Stallholders must take direction from the Event Management and security staff at all times.



Cancellations must be notified in writing 28 days prior to the event or the full fee will be forfeited.



No pets or livestock will be permitted on the event site.

Use of amplified music by stallholders is prohibited.

Stallholders may not use inappropriate products; counterfeit, weapons, dangerous or illegal items are not allowed on the festival site.

BBQ competition teams must adhere to the Girrakool Blues Festival & BBQ’s entry conditions and not bring any prohibited items into the site: No alcohol or illicit drugs, animals (except in accordance with legislation), fire/fireworks, video cameras or professional cameras.



BBQ competition teams are responsible for bringing their own Marques/Gazebos, BBQ’s and any other equipment needed for the competition. 

Marques/Gazebos and Umbrellas must be weighed down with suitable weights; such as sand bags or specially designed weights. Pegging is NOT permitted due to underground services.

If pegging is required you must contact the event organiser to consult with the Mt Penang Gardens and additional charges will apply.



The event will supply bins for general waste, recyclable products including cardboard and grey water (nothing is to be disposed of down drains or in garden beds).

It is your responsibility to sort and dispose of your rubbish. Please contact the BBQ Coordinator if you have any queries.

All oils must be removed from the site at the end of the event

Sites must be left as they were found. It is your responsibility to remove ALL waste and ensure site is left clean and tidy.

Only biodegradable ecologically sound detergents and cleaning fluids will be permitted for use.



Food stalls, preparation and refreshment areas must have appropriate separate hand held fire extinguishers and fire blankets as necessary and available at all times during occupation.



Security guards are on site throughout the duration of the event.

All effort is made to secure the site but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence of staff or contractors employed by the Girrakool Blues Festival & BBQ.



Each BBQ Competition Team and its members understand that the festival site is a licensed area, and you will need to comply with the The Liquor Act of 2007.

Each BBQ Competition Team and its team member understand that their Team site is within the Licensed area.

The Festival will not tolerate any member consuming BYO Alcohol. Any team or team member found drinking their own alcohol will be asked to leave the festival and forfeit your entry to the BBQ competition.

If any BBQ Team members are found to be intoxicated, violent, suspected of using or is using illicit drugs you will be asked to leave the premises, and you will forfeit your entry into the Festival grounds.

If any BBQ Team members are found to supplying or buying alcohol for a minor you will be evicted from the festival grounds and the matter recorded into the Incident Register and may face criminal charges.



Each BBQ Competition Team and it’s members agree to being photographed or recorded for use in our promotional (in which you have no rights including to a copy thereof), and that you have no right to pre-approval of, and no entitlement to payment for any such use.



If this agreement is breached Girrakool Blues Festival reserves the right to terminate this agreement.

Festival Management reserves the right to expel any BBQ Competition Team or Team Member at any time in consultation with the Australasian Barbecue Alliance.



All sites will have access to electricity, if needed.

All electrical appliances must be in safe working order and have current test tags fitted.

Equipment without a valid tag will not be connected.

BBQ Teams must provide their own lights, leads and power boards fitted with circuit breakers. Any damage caused by electrical over-consumption/overload or misuse will attract penalties or forfeiture of bond.



BBQ Competition Team access will be restricted to the following:

4 x Team Member access is for the entire duration of the festival (Friday, Saturday and Sunday), and is strictly for Team Members only.

If additional Team Member access is required, it can be purchased at a discounted rate of $120 for the duration of the festival (no refunds are permitted and extra team member access can only be purchased at the time of paying BBQ Competition fees).

All other family & friends must be paid for (except children under 5).

While children under 5 are provided with free tickets, their names must be provided. This information will determine the number of passes/wristbands supplied.

If a team member needs camping in the camping area, information needs to be provided on application.

The Festival provides season tickets for individuals only. These tickets cannot be shared amongst a number of team members.

Access passes must be worn at all times within the festival site and must not be removed until conclusion of the festival. If for some reason you need to remove your access pass, you MUST contact the Stalls Coordinator PRIOR to removal.



Refunds will not be issued. Refunds will NOT be issued in the event of bad weather, late arrival, last minutes cancellations or change of mind. In the event of cancellation due to inclement weather, transfer of dates and charges will not turn over to a future event.



Prize Money awarded will be paid by direct deposit to a bank account nominated by the Team Applicant. Upon completion of the event, the promotor will send an email requesting bank details.

The promoter will pay the agreed sum plus any charges applied by the Promoter bank; but will not be responsible for any charges that may be applied by the bank receiving the payment.

This money will be paid no later than 17 March 2019.



The BBQ Competition Team acknowledges that you have read the FESTIVAL POLICIES & PROCEDURESdocument and agree:

  • that you shall comply with all Festival Policies & Procedures in place;
  • the Festival may at any time review, implement, vary and/or terminate policies at any time at its sole discretion;
  • the Festival Policies & Procedures policies do not form part of your contract of employment; and
  • failure to comply with the Festival Policies & Procedures policies may result in disciplinary action, up to and including dismissal.



Audio or visual recordings of the Event are prohibited.

Still cameras are permitted but images may only be used for private purposes and not public display.

By Competing in the Event, BBQ Team members consent to being included in any film and/or sound recordings of the Event that may take place and agree for these recordings to be used by the Event organiser.



The Stall holder shall defend, indemnify, hold harmless and insure the Festival and it’s affiliates from any and all damages expenses or liability, resulting from or arising out of any negligence or misconduct on the Stallholders part, or from any breach or default of these Terms and Conditions which is caused or occasioned by the acts of the Stallholder. The Stall holder shall insure that its employees and affiliates take all actions necessary to comply with the terms and conditions set forth in these Terms and Conditions.



The BBQ COMPETITION TEAM agrees to the terms and conditions set out in this document from XABC ENTERTAINMENT T/A GIRRAKOOL BLUES FESTIVAL.

The BBQ competition team understands any breach in the above terms and conditions, may impact the teams ( including its members, should a member become part of another team) and may not be included in future events.