GIRRAKOOL BLUES FESTIVAL & BBQ
INFORMATION AND TERMS & CONDITIONS FOR “THE STAND OFF” BBQ COMPETITION
ENTRY CONDITIONS AND RULES
All competitors must accept the terms and conditions of the event below.
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Event details:
Girrakool Blues Festival & BBQ “THE STAND OFF”
Friday 2nd March – Sunday 4th March 2018
Gates Open: 5pm Fri 2nd March 2018
Event Finishes: 7:30pm Sun March 2018
Mt Penang Garden Parklands, 16 The Avenue, Kariong NSW 2250
Business Details:
Girrakool Blues Festival is a business of Xabc Entertainment Pty Ltd.
ABN: 75151022507
THE EVENT:
Girrakool Blues Festival & BBQ 2018 is an annual 3 day event, Massive Line-up, International and Interstate bands, camping Fri-Sat, The Central Coast’s BBQ Stand off ( BBQ Competition) and Aboriginal Cultural Activities, and set in the beautiful surrounds of the Mt Penang Parklands Garden on the Central Coast NSW.
Also includes: Art Installations, Car Exhibition, Market stalls, and Aboriginal Cultural Activities.
Friday 2nd of March will see:
- 4 Bands with approx. 1500 people attending.
- Gates will open 5pm and close 12.00am.
- Events will begin at 6pm with an Aboriginal Welcome to Country, and a drumming extravaganza by the Rhythm Hut.
Saturday 3rd of March will see:
- 10 Bands with approx. 1500 people attending.
- Gates will open 10.00am and close 12.00am.
- Events will begin at 12.00pm.
Sunday 5th of March will see:
- 3 Bands on one stage, with approx. 2000 people attending.
- 3 Demonstrations at the stage area + Kids activities and all things BBQ.
- Gates will open 10.00am and close 7.00pm
- Events will begin at 10.30am
EVENT TIMETABLE
Day 1 – 2nd March 2018
- 2pm – 4pm – Bump in window # 1
Day 2 – 3rd March 2018
- 9am – 11am – Bump in window # 2
- 12.30pm – Site inspections for food safety & equipment
- 1.30pm – Team Briefing & Hand in Boxes distribution 2.00pm
- 2.30pm – Cooking window opens
- 6.30pm – Promoters Challenge Hand in
- 8.00pm – Promoters Challenge winner announced
Day 3 – 4th March 2018
*Judges Course 8.00am on site in Judges Tent
- 10.00am – Lamb turn in 10.00am
- 11.00am – Pork Ribs turn in
- 12.00noon – Pork turn in
- 1.00pm – Brisket turn in
- 3.00pm – Winners announcements.
- Bump out from 7.30pm
COST OF ENTRY
- Entry is $300 per team (max 4 people), this includes:
- $250 per team
- ABA Sanction fee of $25.
- $50 refundable bond upon site being left in clean.
- $40 extra for powered site. Can be pre-booked and must be pre-paid with your application.
- Extra Team Members or visitors over 5 years of age will be required to purchase tickets to the event.
- There is a dedicated camping area for those wishing to camp away from the confines of the 5x5metre team site if required. This can be pre-booked with your application.
- Teams to bring their own extension cords, tents & lighting.
- Please note the terms & conditions below regarding weights instead of pegs for marquees/tents.
- Site size approximately 5×5 metres per team. Please advise if your barbecue teams’ set up is bigger than this allocated size.
CASH & PRIZES (MINIMUM)
- 1st place in Round $300 cash + trophy
- 2nd place in Round $150 cash + trophy
- 3rd place in Round $100 cash + trophy
- Grand Champion Prize – $500 Cash + Trophy
- Reserve Grand Champion (runner up) Prize - $300 Cash + Trophy
- Promoters Challenge – TBA
Total prize & trophy pool in excess of $3000
ABA SANCTIONED COMPETITION RULES
All BBQ Competition teams must comply with the Australasian Barbeque Alliance Competition rules. It will be the teams’ responsibility to be familiarised and up to date with these rules.
Rules and Regulations regarding ABA competitions can be found at http://ausbbq.com.au/abarules/
SET UP / PACK DOWN TIMES
BBQ Competition Bump in times will be limited to 2 (two) times only during the event.
- Friday 2nd March – Saturday 4th March 2017 between 2pm to 4pm
- Saturday 3rd March – 9am – 11am
Teams who show up late will not be admitted on to the site.
Speed limit is strictly not more than 10km/hr within the festival licenced area.
There will be no deliveries during event hours, only before the gates open, each day.
Security will be operating overnight on Friday 2nd and Saturday 3rd until each morning.
Bump out will begin at the conclusion of the Event from 6pm Sunday 4th March.
All vehicles used for the BBQ Competition Setup are to be in place prior to event opening gate times on each day.
Any vehicles wanting access during event times will not be allowed on Site.
Vehicles are not allowed to be moved during the event and only given the all clear by Event Management or security upon closure of the Event.
BBQ Competition Teams may however pack up prior to the conclusion of the event.
GARDENS & PARKLANDS
Please take care of natural Flora in the area; do not use trees or branches in any way with your stall.
No signs to be attached to the trees in the parklands.
CONDUCT
All teams and team members must behave in a professional and courteous manner at all times.
Stallholders must take direction from the Event Management and security staff at all times.
CANCELLATION
Cancellations must be notified in writing 14 days prior to the event or the full fee will be forfeited.
SITE RESTRICTIONS
No pets or livestock will be permitted on the event site.
Use of amplified music by stallholders is prohibited.
Stallholders may not use inappropriate products; counterfeit, weapons, dangerous or illegal items are not allowed on the festival site.
BBQ competition teams must adhere to the Girrakool Blues Festival & BBQ’s entry conditions and not bring any prohibited items into the site: No alcohol or illicit drugs, animals (except in accordance with legislation), fire/fireworks, video cameras or professional cameras.
MARQUEES & TENTS
BBQ competition teams are responsible for bringing their own Marques/Gazebos, BBQ’s and any other equipment needed for the competition.
Marques/Gazebos and Umbrellas must be weighed down with suitable weights; such as sand bags or specially designed weights. Pegging is NOT permitted due to underground services.
If pegging is required you must contact the event organiser to consult with the Mt Penang Gardens and additional charges will apply.
GARBAGE & RECYCLING
The event will supply bins for general waste, recyclable products including cardboard and grey water (nothing is to be disposed of down drains or in garden beds).
It is your responsibility to sort and dispose of your rubbish. Please contact the BBQ Coordinator if you have any queries.
All oils must be removed from the site at the end of the event.
Sites must be left as they were found. It is your responsibility to remove ALL waste and ensure site is left clean and tidy.
Your bond may not be returned if site is left in an untidy manner.
Only biodegradable ecologically sound detergents and cleaning fluids will be permitted for use.
FIRE EXTINGUISHER
Food stalls, preparation and refreshment areas must have appropriate separate hand held fire extinguishers and fire blankets as necessary and available at all times during occupation.
SECURITY
Security guards are on site throughout the duration of the event.
All effort is made to secure the site but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence of staff or contractors employed by the Girrakool Blues Festival & BBQ.
ALCOHOL POLICY
Each BBQ Competition Team and it’s members understand that the festival site is a licensed area, and you will need to comply with the The Liquor Act of 2007.
If any BBQ Team member’s are found to be intoxicated, violent, suspected of using or is using illicit drugs you will be asked to leave the premises, and you will forfeit your entry into the Festival grounds.
If any BBQ Team member’s are found to supplying or buying alcohol for a minor you will be evicted from the festival grounds and the matter recorded into the Incident Register and may face criminal charges.
VIDEO & PHOTOGRAPHY
Each BBQ Competition Team and it’s members agree to being photographed or recorded for use in our promotional (in which you have no rights including to a copy thereof), and that you have no right to pre-approval of, and no entitlement to payment for any such use.
TERMINATION
If this agreement is breached Girrakool Blues Festival reserves the right to terminate this agreement.
Festival Management reserves the right to expel any BBQ Competition Team or Team Member at any time in consultation with the Australasian Barbecue Alliance.
ELECTRICITY REQUIREMENTS
BBQ teams requiring electricity will pay a fee of: $40 per site.
All electrical appliances must be in safe working order and have current test tags fitted.
Equipment without a valid tag will not be connected.
Stallholders must provide their own lights, leads and power boards fitted with circuit breakers. Any damage caused by electrical over-consumption/overload or misuse will attract penalties or forfeiture of bond.
BBQ COMPETITION MEMBER ACCESS
BBQ Competition Team access will be restricted to the following:
4 x Team Member access is for the entire duration of the festival (Friday, Saturday and Sunday), and is strictly for Team Members only.
If additional Team Member access is required, it can be purchased at a discounted rate of $100 for the duration of the festival (no refunds are permitted and extra team member access can only be purchased at the time of paying BBQ Competition fees).
All other family & friends must be paid for (except children under 5).
While children under 5 are provided with free tickets, their names must be provided. This information will determine the number of passes/wristbands supplied.
If a team member needs camping in the camping area, information needs to be provided on application.
The Festival provides season tickets for individuals only. These tickets cannot be shared amongst a number of team members.
Access passes must be worn at all times within the festival site and must not be removed until conclusion of the festival. If for some reason you need to remove your access pass, you MUST contact the Stalls Coordinator PRIOR to removal.
REFUNDS
Refunds will not be issued. Refunds will NOT be issued in the event of bad weather, late arrival, last minutes cancellations or change of mind. In the event of cancellation due to inclement weather, transfer of dates and charges will not turn over to a future event.
BOND & PRIZE MONEY
The refundable Bond and any Prize Money awarded will be paid by direct deposit to a bank account nominated by the Team Applicant. The promoter will pay the agreed sum plus any charges applied by the Promoter bank; but will not be responsible for any charges that may be applied by the bank receiving the payment.
This money will be paid no later than 20 March 2018.
No Bond will be refunded if your site is left untidy or damaged, any remaining bond will be kept to cover cleaning fees.
FESTIVAL POLICIES AND PROCEDURES
The BBQ Competition Team acknowledges that you have read the FESTIVAL POLICIES & PROCEDURES document and agree:
- that you shall comply with all Festival Policies & Procedures in place;
- the Festival may at any time review, implement, vary and/or terminate policies at any time at its sole discretion;
- the Festival Policies & Procedures policies do not form part of your contract of employment; and
- failure to comply with the Festival Policies & Procedures policies may result in disciplinary action, up to and including dismissal.
INDEMNIFICATION
The Stall holder shall defend, indemnify, hold harmless and insure the Festival and it’s affiliates from any and all damages expenses or liability, resulting from or arising out of any negligence or misconduct on the Stallholders part, or from any breach or default of these Terms and Conditions which is caused or occasioned by the acts of the Stallholder. The Stall holder shall insure that its employees and affiliates take all actions necessary to comply with the terms and conditions set forth in these Terms and Conditions.
FESTIVAL DECLARATION:
The BBQ COMPETITION TEAM agrees to the terms and conditions set out in this document from XABC ENTERTAINMENT T/A GIRRAKOOL BLUES FESTIVAL.
